Vendor Agreement and Indemnification

WINDOWS OF HOPE PEARL OF AFRICA MARKETPLACE
VENDOR AGREEMENT AND INDEMNIFICATION

This Vendor Agreement and Indemnification (this “Agreement) is made as of the date set forth herein below, by and between the undersigned vendor (“Vendor”) and Windows of Hope International Children’s Ministry (“Ministry”). In consideration for the limited right to use an allocated space (the “Space”) in the Mount Calvary Christian Education Building for the sale of goods at the Pearl of Africa Marketplace (“Market”) and the volunteer ministry services provided by the Ministry, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, Vendor agrees as follows:

1. Rules of Operation. Vendor has received a copy of the Windows of Hope Pearl of Africa Marketplace Rules of Operation (the “Rules”) and hereby agrees to comply with the Rules.
2. “As Is” Condition. Vendor has inspected the Space and agrees to use the Space in its “as is” condition;
3. Allowed Goods. Vendor will use the Space solely for the purposes of the Market to sell products and/or craft items. The Space shall not be used for any other purposes without the Ministry’s prior written permission. No alcohol shall be sold.
4. Market Day. The Market will operate only on Saturday, September 17th, 2022 between the Hours of 9:00 a.m. and 4:00 p.m.
5. Set-Up and Teardown. By 8:00 a.m. on Market Day, Vendor shall cause its table to be erected in the Space. Vendor shall only erect table for the purpose of selling goods to be displayed in portions of the Space. By 4:00 p.m. on Market Day, Vendor shall cause its table to be disassembled and its Space to be cleaned of all debris. Vendor shall cause its Space to be restored to the condition it was in before the Market Day.
6. Refuse. The Ministry will supply garbage cans for public use. Vendors must provide their own waste receptacles. Bagged waste may be deposited in the Church dumpster after 4:00 p.m.
7. Insurance. In the case of some products (some meat, seafood, or dairy and all food cooked on premises) the Ministry may require the Vendor to have liability insurance. Prior to the first Market Day, Vendors with an insurance requirement shall provide a general liability insurance policy in an amount not less than $1,000,000 naming the Ministry as an additional insured. Vendor shall maintain and provide all necessary proof of insurance required by the Ministry.
8. Indemnification. Vendor shall indemnify, defend, and hold and save the Ministry, and its respective officers, directors, agents and employees (together, the “Indemnified Parties”), harmless from any and all claims, suits, demands, debts, undertakings or proceedings of any kind or nature, whether meritorious or frivolous, in any way arising out of the Vendor’s use of the Space, including liability caused in whole or in part by the Indemnified Parties. Vendor shall, at its own expense, appear, defend, and pay all attorneys’ fees and all costs and other expenses arising therefrom or incurred in connection therewith; and, if any judgment shall be rendered against the Indemnified Parties in any such action, Vendor shall, at its own expense, satisfy and discharge the same.
9. Fees. All fee are non-refundable.

Windows of Hope Pearl of Africa Marketplace
Rules of Operation

The Pearl of Africa Marketplace is a public market where Vendors sell their products directly to consumers. Windows of Hope International Children’s Ministry manages the Market.

Location of the Market:
The Pearl of Africa Marketplace is located in the Mount Calvary Missionary Baptist Church’s Christian Education Building which is is located at 1196 Penn Street, Camden, NJ 08102.

Hours of Operation:
The 2022 Pearl of Africa Marketplace will operate September 17th, 2022. The Pearl of Africa Marketplace hours are 9:00 a.m. to 4:00 p.m.

Definition of “Vendor”
A Vendor is a producer who is offering for sale, products that have been procured or prepared by the Vendor, members of their family or employees:

• Products for human consumption, such as fruits, vegetables, edible grains, nuts, berries, apiary products, maple sugars, syrups, poultry, fish, meat, eggs and products for pet consumption.
• Non-edible products such as cut or potted flowers or plants, garden or kitchen items, food related products,  or natural beauty items, and other items as approved by the Ministry volunteers.

Pearl of Africa Market Rules

Vendors and their employees must conform to the Market rules or will forfeit their space. The Market Manager has full authority to enforce the rules:

• Vendors must only sell products produced by them, their family or their employees.
• Vendors must have their booth remain up and active from the beginning of the event until the close of the event.
• Vendors and their employees must, at all times, conduct themselves in a pleasant, courteous and respectful manner and must avoid unduly loud or vulgar language, drinking alcohol, being intoxicated or engaging in any behavior that is argumentative or belligerent. Attracting attention by hawking or calling out is prohibited. We reserve the right to censor any booth.
• All items must be clearly marked showing prices in full view of customers. Signage should be limited to the allotted space.
• Vendors are responsible for and must remove all waste, garbage or refuse from their space after the market closes.
• Vendors shall not bring any pets or animals into the Market. 

Liability:
Windows of Hope Children’s Ministry and Mount Calvary Missionary Baptist Church are not responsible for theft or damage of property or equipment on Market premises.

Space Permits:
Each 12’ by 12’ (approx.) permanent space will be assigned for the entire Market. Display may not extend beyond the allotted space. One table & 2 folding chairs will be provided to each participating vendor.

VENDOR SPACE ASSIGNMENT

Assignment will be done as fairly as possible. Often, vendors with similar products want to be separated and sometimes being together is beneficial. With a small number of vendors, that can be difficult to guarantee. Priority will be to maintain a “full” vendor area while alternating product types. Full spaces attract more customers which attract more vendors which attract more customers.

COVID INFORMATION

Windows of Hope International Children’s Ministry and the Mount Calvary Missionary Baptist Church prioritizes the health and safety of our volunteers and staff. Volunteers must observe the following precautions:

• Masks are recommended for unvaccinated volunteers when they are working within 6 feet of another person. Please bring a mask with you so you’ll have it ready if someone requests you wear it.
• Exercise social distancing of a minimum of 6 feet (please strive for 12 feet or more)
• Additional personal hygiene requirements:
  • Cover coughs and sneezes with elbows
  • Refrain from touching one’s face
  • Wear hair up or wear a hat to reduce face touching
• If you experiencing any symptoms of COVID-19 or have been exposed to an individual with COVID-19, please stay home until you have completed your recommended quarantine
• If you feel ill during the Market, please go home
• By participating at this Market, you are participating on your own accord and accept possible risks associated with interacting with other people